What is Your Strategy for a Document Disaster?

Steve Breault, Vircosoft Founder / CEO

The importance of data in the operation of your business can not be overemphasized because business data is arguably the most valuable asset of your business irrespective of whether it is a small, medium or a large business enterprise. However, it is common to find business owners who assume (perhaps hope is a better way of stating it) that nothing untoward will happen to their businesses when the subject of man-made or natural disasters comes up. Though experiencing a fire, flood, tornado or a hurricane is the last thing a business wants, not planning for this type of a disaster is a “disaster waiting to happen”.

Therefore there is the need for business document management software to be incorporated into your business operations for effective management of your business information and for easy recovery of data in the eventuality of a disaster. Once your business documents are converted and stored in a business document management system, they are easily backed up to tape, disk or even in offsite storage.  This is a true disaster recovery strategy for your business documents and your file cabinets.

Why your business needs a strategy to curtail document disaster: A recent report released by the Business Continuity Institute shows that out of five businesses, one faces the danger of major operational disruption like data loss occasioned by things like power outage or a natural disaster that destroys a business premises. If most businesses now run with the aid of computer systems and its networks, a major IT disruption or data loss can lead to lots of business hardships including bad reputation that could build up so quickly leading to strained relationships with customers, business partners, creditors, suppliers not to mention the huge revenue loss that can cripple the operation of a business, decrease its productivity, lead to many unexpected additional expenses and lots more in the eventually of a major data loss due to a man-made or the occurrence of a natural disaster.

Put your business in a vantage position with document management software: With a proper planning on disaster preparedness and data recovery strategy by integrating business document management solution into your business operations, what you get is an implementation plan that secures the future of your business against all kinds of data loss even if the whole premises were destroyed with no salvage at all. Running your business while document management software keeps guard over your business documents besides helping you to auto file documents, retrieve documents in a record time and comply with regulatory requirements, it also ensures your business survives and recovers from any disaster eventuality even if it is the most devastating incident.

How business document management works to secure the future of a business: Once incorporated into your business setup, the document management solution will alleviate your need for keeping heaps of paper documents and the file cabinets.  It will allow you to manage your existing paper documents in electronic forms, auto file every business document produced in your business thereafter while every incoming paper document will be scanned and stored electronically. Every stored document will automatically be backed up in most cases in offsite location with the use of cloud technology and the most reliable firewall security features to give you the confidence that your documents are not only secure from disaster but also from malicious intentions of people.

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