Archive for the ‘Bar Code Separation’ Category

Archiving Documents Using Barcode Separation

Thursday, July 1st, 2010

Steve Breault, CEO

Eliminating the use of paper in an office may seem intimidating especially when it comes to using equipment that would produce digital copies of your old documents. You wanted to save time managing documents, which is why you chose to go paperless, but the amount of old documents you have to transfer into digital copies are so large that you are
starting to rethink whether you made the right choice.

When you think about it, transferring paper-based records into virtual files can take an insane amount of time, but the benefits you will gain later on are rewarding. Not only will you be able to arrange, categorize and save space with all your files, you will also have an easier time looking for any data provided you use document management software. Besides, there is an easy answer to your worries – archiving documents. would be easier with software that offer data capture solutions.

Data capture is a computerized system specifically designed to collect data in electronic form. It usually involves scanning documents and creating images out of them, and then storing the file virtually. With the correct software, these documents can then be arranged properly and labeled accordingly. If the need arises, they can also be accessed and the content can be edited just like any word processed document.

For big companies who took too long to become paperless, and have piles of records waiting to be captured, a barcode separation system must be employed. Barcode separation is usually used in the event of batch scanning so users may add information in a barcode and use it in labeling the different files. These files will then be separated according to the barcode given to them for quicker and easier retrieval in the future. This is a time saver, as users may scan multiple documents at the same time and arrange them properly with the use of barcodes. Not only will it make work less complicated, it will also ensure that each data is unique and belongs to a particular group, so it can be found faster when it is needed.

One of the leading document management software creators is Vircosoft. Their powerful applications are integrated with VFiler, an OCR software that enables the scanning of documents into images. It also features a barcode reader, which can interpret different barcode types, so if a document already has a barcode embedded in it before a scan,
VFiler can distinguish what type of barcode it is and classify it accordingly. With Vircosoft’s efficient software, users are guaranteed that archiving documents becomes an easy feat, and they can keep in track all their files without any worries. Also, the organization of data will become even better.

So if you want to save time and upload several documents all at once, purchase VFiler and take advantage of its barcode separation capability. With Vircosoft, your documents are in good hands, and the best thing is, you don’t have to spend a lot of money just to have it.

Thank you,

Steve Breault “DocMeister”