Archive for November, 2009

Why Attorneys Need Document Management

Monday, November 23rd, 2009


Document imaging software technology has advanced considerably over the past several years especially for the small and mid-sized business market. Businesses of all types and sizes are looking for ways to improve efficiency and reduce paper management costs.

Forms recognition software leads the charge. Imagine the ability to stack a bundle of documents into the automatic document feeder in virtually any brand of copier or MFP hardware, press GO and in the time it takes to walk back to your computer all the documents have been processed, file folders created and the information ready for instantaneous retrieval from anywhere in the world with 100% accuracy at a fraction of the cost of doing this manually.

There are hundreds of document imaging software solutions on the market. Selecting the best software for you should start with a demonstration using your own sample documents. You should see just how your documents will process. Look for software that provides complete flexibility. You want software that enables you to determine how your documents will process, not how the developer thinks it should process. One size does not fit all.

Here are some of the features every business should demand:

” Hardware Independent – Monitors / Watches Folders
” All MFPs and Scanners Supported
” Capture from Multiple Folders Simultaneously
” Capture from Outlook
” Automatically Split Multi-Page Documents Easily
” Automatically Straighten, De-speckle, de-skew, rotate and resize images
” Auto-Orientation
” Reads 16 Barcode Types (1D and 2D)
” OCR Multiple Zones, Full Page, All Pages, or Selected Pages
” Create Searchable PDFs
” Interface to Your Accounting System through ODBC for data validation
” UNLIMITED Document Processing – NO CLICK CHARGES
” High-end Forms Recognition – (form template training)
” Metadata Publishing
” Marked Processing
” OMR Processing

One powerful world-class very low-cost document imaging software application is vFiler™ from Vircosoft. vFiler processes scanned documents (134 different file types) automatically directly into Windows folders, document management systems, HighPoint™ or KnowledgeTree™ Repository.  Many sophisticated technologies are used during this process.  The processing steps are user definable; allowing you to customize the steps to maximize the performance.

Thank you,

Steve Breault “Docmeister”

Document Capture Software Reduces Healthcare Paper Management Cost

Monday, November 9th, 2009

Medical facilities including hospitals, clinics and providers are migrating to alternative data management systems. HIPAA regulations are moving toward requirements that will change the way medical information is handled. The regulations include new standards for scanning and imaging to guarantee quality and accuracy and reduce cost.

Software document imaging solutions such as Vircosoft’s vFiler document capture & indexing system (commonly referred to as “Automated Hands-Free Filing) helps medical facilities meet the emerging regulations. Bundled with a powerful easy to use document management system such as HighPoint enable providers to better focus on other areas to provide the highest level of care and not be bogged down with the mountains of paper being generated.

Automated filing frees employees from the challenges of repetitive work demanded by manual paper processing. The vFiler Forms Recognition Edition can process thousands of documents automatically with 100% accuracy allowing employees to focus on other tasks thereby reducing costs and improving accuracy.

The ability to capture and store medical records, encounter forms and lab results in electronic form is a key factor in the modernization of healthcare. Sales orders are the lifeblood of a manufacturing company. Automating the sales process by capturing sales order data can speed input of orders, raise accuracy, and make an organization more responsive to customers and deliver goods and services faster, thereby raising customer satisfaction.

For healthcare providers that offer health plans, the processing of medical claims is the most labor-intensive aspect. Automating data entry from claims can eliminate the “heavy lifting” of claims processing and increase accuracy, reduce duplicate claims and maintain HIPAA compliance.

When a Payor submits a claim for payment the claim also has an EOB attached detailing the item(s) paid on a claim. Healthcare providers have to manually review each EOB to make sure that the proper totals have been received, Document capture and automation dramatically increases the processing of EOBs, including multi-page and multi-patient EOB’s common with large institutions.

The vFiler Document Capture & Indexing Software Features Include:

• Hardware Independent – Monitors / Watches folders
• All MFPs and Scanners Supported
• Capture from Multiple Folders Simultaneously
• Capture from Outlook
• Auto-Orientation
• Automatically Split Multi-page Documents Easily
• Straightens, de-speckles, de-skews, rotates, and resizes
• Reads 16 different barcode types
• OCR Multiple Zones, Full Page, or ALL Pages
• Creates searchable PDFs during indexing automatically
• Interface to YOUR accounting system through ODBC for
data validation – creating “hands-free scanning workflows
• High-end Forms Recognition (Template Training)
• Metadata Publishing
• OMR Processing
• Marked Processing
• Document Imprinting (Bates Stamping)
• Process and automatically file multiple document types and
departments simultaneously – via Workflow Loader
• Output documents and index data to Windows Folders
• Output documents and index data to Text File (comma delimited ect)
• Output documents and index data to Jet or any ODBC databases
• Automatically File documents to HighPoint and create folders automatically
• Launch HighPoint Workflows automatically by publishing document types or to specified folders creating email alerts from subscriptions
• Links indexed variables to HighPoint metadata

Steve Breault “Doc Meister”